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Who is eligible to participate in the plan?
To be eligible, you must be a full-time, active associate and must have completed 1 year or more of continuous Company service at the time the child is placed in the home.
What children are eligible under this benefit?
The child to be adopted must be under the age of 18 and may not be a relative, step-child, or step-grandchild of the associate or the spouse of the associate. Adoption benefits are not available (a) if either the parent is the natural parent or (b) for legal guardianship.
How much does Shaw pay?
Eligible expenses will be reimbursed up to a maximum of $4,000 per child. Eligible expenses will be reimbursed to the associate after the adoption is final and the child is placed in the associate’s home and becomes a part of the associate’s household. Benefits cannot be assigned to a third party. Reimbursement is considered taxable income subject to withholding taxes, and the reimbursement amount will be reported as income on the associate’s W-2 form.

Reimbursement will be considered for:
  • Fees to agencies that have met all government requirements for licenses and approval (including fees for placement and parental counseling).
  • Court costs and reasonable attorney’s fees.
  • Costs incurred for state-required “pre-placement home study” and “post-placement supervision” programs.
  • Appropriate and necessary uninsured expenses related to the birth or health care of the child or pregnancy of the natural mother. These expenses must have been incurred within 1 year prior to the application for adoption assistance.
  • Charges for temporary foster care provided prior to placement. The foster care must be provided by an approved or licensed agency or individual and will be limited to 30 days.
  • Reasonable and customary transportation charges for the adoptive parents and the adoptive child where travel pertaining to completion of the adoption is necessary.
What paperwork is required?
All bills and itemized receipts of eligible expenses should be saved, copied, and attached to a completed Application For Adoption Expense Reimbursement form with a certified legal document recognizing the completion of permanent adoption. The form must be signed, dated, and submitted within 90 days after the adoption is final. Additional documentation regarding itemized bills may be required.

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